Create Your Parent Account

1. Introduction
These Terms & Conditions govern registration and participation in programmes run by Chipuka Academy ("the Academy"). By registering as a parent/guardian or registering a player, you agree to be bound by these Terms.

2. Eligibility & Registration
Only a parent or legal guardian may register a player. You confirm that the information you provide, including the player's date of birth and medical details, is accurate and complete. The Academy may request supporting documents (birth certificate or passport) to verify a player's age.

3. Fees & Payment
A one-off registration fee is payable on enrolment, covering the first month's training fee, an admin fee, three kits (home, away, third), and a player data card. Thereafter, a monthly training fee is payable before the 5th of each month via the Academy's M-Pesa paybill. Fees are non-refundable except at the Academy's discretion. Accounts with overdue balances may be suspended from training and matches until settled.

4. Code of Conduct
Players, parents, and guardians are expected to conduct themselves with respect towards coaches, staff, other players, and opposing teams at all times. The Academy may take disciplinary action, including suspension or termination of enrolment, for serious or repeated breaches of conduct.

5. Health & Safety
You confirm that the player is medically fit to participate in football training and matches, and agree to disclose any medical conditions, allergies, or injuries that may affect participation. In the event of injury or a medical emergency during Academy activities, you authorise Academy staff to seek appropriate emergency medical treatment on the player's behalf.

6. Media & Image Consent
The Academy may photograph or film players during training, matches, and events for use on its website, ChipukaTV, social media, and promotional materials. If you do not wish your child's image to be used in this way, please notify the Academy in writing.

7. Attendance & Withdrawal
Regular attendance supports player development and squad planning. Parents wishing to withdraw a player should notify the Academy in writing; fees already paid for the current billing period are not refunded.

8. Disciplinary Action & Suspension
The Academy reserves the right to suspend or remove a player from a programme for misconduct, safeguarding concerns, or non-payment of fees, following reasonable notice where practicable.

9. Liability & Indemnity
While the Academy takes reasonable care to ensure a safe training environment, participation in football carries an inherent risk of injury. To the extent permitted by law, the Academy's liability for injury arising from normal participation in training or matches is limited, save for injury caused by the Academy's negligence.

10. Amendments
The Academy may update these Terms from time to time. Continued participation after an update constitutes acceptance of the revised Terms.

11. Governing Law
These Terms are governed by the laws of Kenya.

1. Introduction
Chipuka Academy ("the Academy", "we", "us") is committed to protecting the privacy of parents, guardians, and players. This Privacy Policy explains what personal data we collect, why, and how we protect it, in line with Kenya's Data Protection Act, 2019.

2. Data We Collect
We collect: parent/guardian contact details; player biographical data (name, date of birth, gender, nationality); medical information (allergies, injury history, emergency contacts); school and residence information; identity documents (birth certificate or passport); photographs and video; coach assessments and performance statistics; and payment records.

3. Why We Collect It
We use this data to: register and manage player accounts; ensure player safety and appropriate emergency response; communicate with parents about training, fixtures, and fees; process payments; track player development; and, where consented, promote the Academy through media featuring players.

4. Legal Basis for Processing
We process personal data on the basis of your consent (given at registration), to perform our obligations to you as a parent/guardian enrolling a player, and, in limited cases, our legitimate interest in operating and improving the Academy safely.

5. Children's Data
Players are minors, and their personal and medical data receives extra protection. We only collect a player's data with the consent of a parent or legal guardian, and limit access to this data to Academy staff who need it to fulfil their role (e.g. coaches, medical first-responders, administrators).

6. Data Sharing
We do not sell personal data. We share data only where necessary: with payment processors (Pesapal, M-Pesa) to process fee payments; with cloud storage and email providers who process data on our behalf under contract; and where required by law.

7. Data Storage & Security
Data is stored on secured cloud infrastructure with access controls and encryption in transit. Access to medical and financial records is restricted to authorised staff.

8. Data Retention
We retain player and guardian data for as long as the player is enrolled, and for a reasonable period afterwards for record-keeping and legal purposes, after which it is archived or deleted.

9. Your Rights
Under the Data Protection Act, 2019, you may request access to, correction of, or deletion of personal data we hold about you or your child, and may withdraw consent for optional uses (such as media/image use) at any time. You may also lodge a complaint with the Office of the Data Protection Commissioner.

10. Cookies
Our website uses only the minimal cookies necessary for the site to function (such as keeping you logged in); we do not use third-party advertising trackers.

11. Contact
For any privacy questions or requests, please contact the Academy through the Contact Us page.